Old Warden Airfield
Terms and Conditions of use.
1.1 – “Operator” in relation to an aircraft means the person for the time being having management of that aircraft whether owner, user, pilot or otherwise and shall mean the person(s) or body or organisation (and their respective servants, agents and contractors) using, attempting to make use of, or having used, the facilities or services offered by the Company at the Airport or elsewhere.
1.2 – “Certificate of Airworthiness” shall be interpreted in accordance with the provisions of the Air Navigation Order as amended or superseded.
1.3 – “Permit to Fly” shall be interpreted in accordance with the provisions of CAP 733 as amended or superseded.
1.4 – “The Airport” means OLD WARDEN AIRFIELD, OLD WARDEN, SG18 9EP. The term ‘airport’ shall be interchangeable with the terms ‘airfield’, ‘airstrip’, ‘aerodrome’ or any other like term, where the context so dictates and such terms shall bear their ordinary and usual meaning according to English Law.
1.5 – “Company” means The Shuttleworth Trust, its Associates and subsidiary Companies and in addition shall include the Company’s servants, employees, agents, contractors, licensees and other persons authorised by the company and in addition shall include where applicable the Company’s Lessors, Landlords, Licensers and any person by whose authority the Company is able to provide aircraft housing, parking or other facilities.
1.6 – “ATS” means Air Traffic Services.
1.7 – “Air Traffic Services” means the Old Warden Airfield Flight Information Service Unit.
1.8 – “PPR” means Prior Permission Required.
1.9 – “Passenger” means a person other than a member of the crew.
1.10 – For the purposes of being bound by these Terms and Conditions the Operator warrants that he has full authority and power to bind as their agent any owner, lessor, mortgagor, lender or pilot of the aircraft and all their respective servants, agents or contractors.
1.11 – In these Rules, Procedures, Terms and Conditions, words in the singular shall also, where applicable, include the plural, words importing the masculine shall also include the feminine meaning; and words referring to a person shall include a Body Corporate.
1.12 – The Old Warden (EGTH) entry in CAP 32 the United Kingdom Aeronautical Information Publication (UK AIP) is the definitive document for all pilots planning to operate at Old Warden Airfield. Pilots should request any clarification when submitting a PPR request although additional information follows herewith.
1.13 – Any user of Old Warden Airfield is binding to the Terms and Conditions herein.
1.14 – These terms and conditions are in addition to any contractual arrangement or agreement entered into with the Collection or associated organisations.
2. RULES AND PROCEDURES
2.1.1 – Old Warden Airfield is strictly PPR and approval for use is as defined in the UK Rules of the Air regulations (CAP 393).
2.1.2 – Information regarding Old Warden Airfield can be found in the UK-AIP EGTH. Additional information may also be promulgated by NOTAM.
2.1.3 – Old Warden aerodrome is a private, normally unlicensed, airfield (it is licensed at notified times). The airfield manoeuvring area is uneven there can be areas of soft ground.
2.1.4 – The airfield is not inspected every day and it is the responsibility of the aircraft commander to satisfy himself that the airfield is suitable for his intended operation. All aircraft movements on the airfield are the sole responsibility of the aircraft commander.
2.1.5 – Occasionally the airfield will be closed. Aircraft commanders wishing to use the airfield must ensure that the airfield is open to traffic by contacting the Shuttleworth Collection Visitor Centre by telephone. In addition, airfield closure may also be promulgated by NOTAM.
2.1.6 – All flights beginning or ending at Old Warden Airfield are to be notified by contacting the Visitor Centre (or ATS when this service is operational) stating the pilot’s name, the number of persons on board, the purpose of the flight and the final destination. Any aircraft activity other than a normal take-off and landing must be notified when booking in/out.
2.1.7 – Aircraft commanders intending to land should have gained permission by telephoning the Visitor Centre (or the ATS when this is operational) before departure however, permission may be granted tactically by an AFISO by R/T when the ATS is operational. Details are shown in the UK-AIP EGTH
2.1.8 – A Standard Overhead Join is required as detailed in General Aviation Safety Sense Leaflet – Aerodrome Sense. This is essential so as to give as much notice of the impending landing as possible to other airfield users which may not be monitoring the aerodrome frequency. Examples of such users might include; Shuttleworth Collection display practice/test flying in non-radio aircraft, radio control model flying, and airfield maintenance/grass cutting. Model aircraft flying will cease, and drivers of maintenance vehicles will clear the manoeuvring area when they become aware that an aircraft is in the circuit to land. In addition, aircraft commanders must look out for animals (domestic, farm and wild) which may have strayed onto the airfield.
2.1.9 – Only Runway 03/21 is available to visiting aircraft. The use of any other runway is prohibited to visiting aircraft due to potential hazards which a visiting pilot is unlikely to be aware of. However, visiting pilots must be aware that in certain wind conditions any of the other runways may be in use by resident aircraft. Runway 03/21 lies between the aerodrome boundary hedge to the north east and College Road to the south west.
NB: With moderate and higher wind speeds pilots should expect to encounter sink/turbulence on the approach to, and climb out from, all runways. Furthermore, pilots are also reminded that in moderate and higher wind speeds the wind gradient close to the surface can result in loss of airspeed and lift during the landing flare. In the past, these effects have caught out highly experienced pilots be they heavy warbirds or microlight type aircraft.
2.1.10 – A part-time runway extension lies to the south-west of College Road but this extension is only made available to aircraft on special occasions.
2.1.11 – College Road, 30m from the Runway 03 threshold, is a private road but is in regular use by estate vehicles and pedestrians. Road signage on College Road requires drivers to stop and give way to aircraft; BUT pilots are advised to fly defensively and treat the behaviour of ground traffic using College Road as unpredictable.
When lined up to depart from Runway 21 pilots are to turn on their landing light(s) (if the aircraft is so equipped) and be prepared to delay the start of their take-off roll if traffic or pedestrians are using College Road.
Pilots on approach to Runways 03 or 21 are to turn on their landing light(s) (if so equipped) and must be prepared to go-around if traffic or pedestrians are using College Road. In the UK-AIP EGTH this possible conflict zone is notified as “Hot Spot 1”.
Hill Lane, a public road that lies immediately beyond the aerodrome boundary hedge to the north-east is close to the Runway 21 threshold and may be used by high sided vehicles.
2.1.12 – When ATS is operational aircraft commanders are to follow the R/T procedures associated with an Aerodrome Flight Information Service as published in CAP 413. At other times aircraft commanders must follow the R/T procedures appropriate to an Unattended Aerodrome with a notified frequency. R/T discipline is to be maintained at all times so as to avoid inappropriate conversations blocking the frequency.
2.2.1 – No turns shall be made following take-off (except in emergency) below 500ft agl. Circuit direction is as published in the UK AIP.
2.2.2 – The standard circuit height is 800ft agl.
2.2.3 – Pilots reporting “Downwind” shall declare their intentions e.g. “Landing”, “Touch and Go” or “Go Around”.
2.2.4 – No training circuits are permitted without the written permission of the ‘Company’.
2.3.1 – Pilots are not to taxi their aircraft any closer than 10m to persons, vehicles or structures.
2.3.2 – When taxying on the aerodrome pilots are to keep to the delineated taxiways unless the commander considers it unsafe to do so.
2.3.3 – Pilots are to limit their taxying speed commensurate with the controllability of their aircraft and the prevailing environmental conditions.
2.3.4 – Pilots are to transmit their intentions on 130.700 MHz. When ATS is operational non-radio aircraft must obtain a briefing from the AFISO before taxying.
2.4 RESTRICTIONS OF FLYING AND NOISE ABATEMENT
2.4.1 – Pilots are to avoid overflying all local congested areas and in particular Ickwell, Northill, Southill, Broom and Upper Caldicote which lie within the circuit area. Except when the airfield licence is in force, certain Permit to Fly aircraft are prohibited from overflying congested areas notwithstanding that the aircraft may be in the process of taking off and landing. Pilots must comply with the conditions of their aircraft’s Permit to Fly at all times.
2.4.2 – When requesting PPR to fly to Old Warden pilots of non-radio aircraft are to advise the Visitor Centre (or ATS when operational) of their estimated time of arrival. Prior to departing from Old Warden pilots of non-radio aircraft are to advise the Visitor Centre (or ATS) of their expected taxy out time.
2.4.3 – Those aircraft/pilots that are permitted to carry out circuits (see 2.2.4) are restricted to a maximum of two circuits after which the aircraft must either land or depart.
2.5.1 – All aircraft are to be parked alongside the spectator fence line to the North West of the control tower (between the tower and the fuel farm) or as directed by ATS when operational. Additional parking space lies to the southwest of the Tower if needed but caution is advised to avoid confliction with any model flying activity.
2.5.2 – Overnight and long-term parking is only by arrangement with the Company, check availability and applicable fees on initial PPR contact. The parking areas vary depending on our operational requirements and will be allocated on arrival. No visiting aircraft shall be parked at Old Warden for more than 48 hours without the operator entering into a written agreement with the Company. A special parking charge may be imposed on aircraft which remain beyond agreed parking period – see also paragraph 3.7 & 3.10.
2.6 MANOEUVRING AREA
2.6.1 – In accordance with the Rules of the Air, when the ATS is operating at FISO level all movements on the manoeuvring area are subject to ATS approval.
2.6.2 – Unauthorised vehicles are prohibited on any part of the Manoeuvring Area or Airside of the Aerodrome without permission of the Company. Permission shall only be granted on the production of a Certificate of Insurance confirming that the underwriters accept liability for any personal injury (including death) and property damage howsoever caused.
2.6.3 – In order to minimise noise nuisance, engine run-up should normally be carried out adjacent to the holding point of departure runway unless directed otherwise by ATS. Notwithstanding the above un-braked aircraft may run-up with chocks before taxying.
2.6.4 – Persons observing damage or obstruction on the Manoeuvring Area shall report the details to the Visitor Centre Reception or ATS when operational.
2.7 NIGHT FLYING
2.7.1 – During the hours of ‘night’ the airfield is closed and take-offs and landings are prohibited. For reasons of national security any aircraft taking off or landing during the hours of darkness will be reported to the police and the CAA.
2.8 PUBLISHED HOURS
2.8.1 – The operating hours of the Aerodrome are as stated in the United Kingdom Aeronautical Information Publication (CAP 32) or as amended by NOTAM.
2.8.2 – No aircraft movement is permitted, nor services and facilities provided, when the Aerodrome is closed. Exceptions to this Rule shall be only with the written authorisation of the Company.
2.8.3 – Non-radio aircraft may be permitted to use the Aerodrome subject to prior approval.
2.9 CUSTOMS FACILITIES
2.9.1 – No customs facilities are available at Old Warden Airfield. Pilots arriving from the EU are to follow the directives issued by HM Border Agency. Details can be found at UK Border Force – Guide for GA Pilots and Operators
2.9.2 – A GAR (General Aviation Report) must be submitted giving the full details of crew and passengers. A copy to be also supplied to The Visitor Centre when requesting PPR.
2.9.3 – Pilots are reminded that they are responsible for their passengers and must ensure that they comply with all Customs requirements.
2.9.4 – All unauthorised arrivals from abroad will be reported to the authorities. This may result in delay and/or prosecution.
2.9.5 – If required, aircraft requiring Customs Clearance are to be parked as directed. No person is to disembark until ATS or a Customs Officer gives permission. All other persons approaching the aircraft are to be told by the pilot or another crewmember to keep away until Customs Clearance has been completed.
2.10 FLIGHTS TO EIRE, NORTHERN IRELAND, CHANNEL ISLES & ISLE OF MAN
2.10.1 – Special Branch, Bedfordshire Police, are to be informed of all flights inbound from or outbound to Eire, Northern Ireland, Channel Isles and the Isle of Man, 12 hours prior to the flight. Confirmation that the police have been notified is to be made to the Company.
3 – TERMS AND CONDITIONS OF USE: GENERAL
3.1 – The use of the Airport by the Operator or on his or their behalf is subject to the conditions which shall apply equally to the provision of all facilities or services provided or offered to be provided by the Company and are hereby deemed to be incorporated into any agreement, contract or other legal relationship entered into or to be entered into by the Company with the Operator.
3.2 – The Company shall be entitled to vary the conditions from time to time, at its discretion and as it sees fit. Provided such variations have been brought to the notice of the Operator or are deemed to have been brought to his notice, such variations shall be binding on the Operator.
3.3 – The Company has the exclusive right to provide any service which it desires and sees fit at the Airport and any Operator wishing to provide the same, similar or different services must first submit a written application to the Company for due consideration.
3.4 – Operators are responsible for ensuring their aircraft’s Certificate of Airworthiness, Permit to Fly or equivalent) and other required documentation is valid prior to using the airfield. No Test Flying nor aircraft operating under General Exemption E4118 to the Air Navigation Order (UK Experimental) may take place from the aerodrome without the written permission of the Company.
3.5 – No hangarage is available for aircraft visiting Old Warden.
3.6 – The location for parking can be changed at the discretion of the Company and the aircraft may be moved by the staff or agents of the Company to any location on the Aerodrome or by the operators to carry out any repairs or maintenance, any such removal to a change of location will be at the sole risk of the operator.
3.7 – Any charges for housing, parking or landing do not include a right or permission from the Company whilst the aircraft is being housed or parked at the Aerodrome for the operators of the aircraft to carry out any repairs or maintenance whatsoever on the aircraft.
3.8 – Prior to any repairs or maintenance being allowed to any aircraft by the operator on the Aerodrome, either inside or outside, a written agreement for carrying out the repairs or maintenance is required from the Company, and is subject to space being available.
3.9 – The Company may at any time order an operator either to move a parked or hangared aircraft to another position, or remove it from the Aerodrome. Failure to comply with the order within a specified period will render the operator liable to additional charges to be determined by the Company.
3.10 – Aircraft hangared or parked at the Aerodrome will not be operated as a Group or Syndicate or for instruction or hire or reward from the Aerodrome, unless prior permission, has been given by the Company in writing.
3.11 – No reduction of landing, housing or parking charges will be allowed by reason of unavailability of any Aerodrome services, assistance or other facilities and no exceptions or rebates from landing, housing or parking charges will be allowed unless specifically provided in these conditions.
4 CHARGES AND PAYMENT
4.1 – All fees and charges are subject to VAT at the current rate.
4.2 – All fees and charges will be the ultimate responsibility of the Owner of the aircraft.
4.3 – All fees and charges raised which are based on the weight of the aircraft will be as published in the CAA Register of Aircraft.
4.4 – Day to day fees and charges not paid on the day of transaction will be invoiced at the published charge or the minimum invoice charge of £25 whichever is the greater. Cheques returned unpaid shall be subject to a surcharge not exceeding £50 on each occasion.
4.5 – The Company will endeavour to give 28 days’ notice on any charge increases that may occur from time to time, (during which period, the operator is entitled to give 7 days’ notice of termination after which the aircraft must be removed from the Aerodrome) otherwise the Operator shall pay the appropriate charges for the landing, parking or housing of aircraft as set out below. He shall pay for any supplies, services or facilities provided to him or to the aircraft at the Aerodrome, by or on behalf of the Company; the charges for such supplies, services or facilities shall (unless otherwise agreed in writing before charges are incurred) be those as may from time to time be determined by the Company. The charges referred to in this paragraph shall accrue from day to day and, unless some other arrangement has been agreed in writing by the Company, they shall be payable to the Company on demand and before the aircraft departs from the Aerodrome, whether a demand has been made or not.
4.6 – The Company shall be entitled to charge interest on any charges payable pursuant to the terms hereof which have not been paid in accordance with any written arrangements for payment made between the Company and the Operator or, in the absence of such arrangements, within the time for payment of such charges stipulated on the invoice rendered by or on behalf of the Company of such charges. Interest will be calculated on a daily basis from the date upon which the charges became due for payment until the date of payment for the charges (both dates inclusive) at the Bank of England Bank Rate for the time being prevailing plus 5% and such interest shall be paid by the Operator at the same time as the charges to which it relates.
4.7.1 – So long as the aircraft its parts and accessories shall be upon the Airport, or upon the land within the Airport allotted by or rented from the Company, the Company shall have a continual lien both particular and general for all charges of whatsoever nature and wheresoever incurred which shall be or become due and payable to the Company upon either:
22.214.171.124 – The aircraft its parts and accessories in respect of which the charges were incurred whether or not they were incurred by the person who is the operator at the time when the lien is exercised, or
126.96.36.199 – Any other aircraft its parts and accessories of which the operator in default is the operator at the time when the lien is exercised.
188.8.131.52 – The said lien shall not be lost by the reason of the aircraft departing from the land under the Company’s control, but shall continue and be accessible at any time when the aircraft has returned to, and is upon any such land at the Aerodrome so long as any of the said charges, whether incurred before or after such departure, shall remain unpaid.
184.108.40.206 – The Company shall be entitled to levy fees incurred in respect of any aircraft or property for storage or otherwise during the period of exercise of the lien and the Company may further exercise a lien in respect of unpaid charges, costs, fees or other liabilities as it sees fit.
4.7.2 – If payment of any such charge is not made to the Company within 14 days after a letter demanding payment thereof has been sent by post addressed to the registered owner of the aircraft at his last known address, the Company shall be at liberty from time to time and in such a manner as it shall think fit, to sell, remove, destroy or otherwise dispose of the aircraft, and any of its parts and accessories in order to satisfy any such lien.
The exercise by the Company of the powers set forth in this Clause shall be without prejudice to the exercise of any other powers exercisable by the Company by virtue of statute or otherwise.
4.8 LIABILITY OF THE COMPANY AND THE OPERATOR
4.8.1 – Visiting aircraft are accepted only at the operator’s risk.
4.8.2 – Neither the Company nor any servant or agent of the Company shall be liable for loss of or damage to the aircraft, its parts or accessories or any property contained in the aircraft, howsoever such loss or damage may arise, occurring whilst the aircraft is on the Aerodrome or is in the course of landing or take-off at the Aerodrome, or of being dealt with elsewhere for the purpose of paragraph 220.127.116.11.
4.8.3 – Where the Operator is other than a Consumer as defined in the Unfair Terms in Consumer Contracts Regulations 1994, the Company shall in no circumstances be liable to the Operator for any physical or economic damage or loss, or any other loss or damage to property or persons of any kind whatsoever (including without exception the aircraft its parts or accessories or any property contained in the aircraft), whether direct, indirect or consequential, caused by any negligence, breach of contract or statutory duty on the part of the Company, its servants or agents.
4.8.4 – Where the Operator or any person on his behalf or for whom he is responsible causes death, personal injury or loss or damage of any kind whether direct or indirect as a result of any negligence, breach of contract or breach of statutory duty and while at the Airport, the Operator shall indemnify and keep indemnified the Company in respect of any claim or claims arising therefrom.
5.1 – Each and every aircraft using the Aerodrome shall have Third Party Liability Insurance affected with a reputable Insurance Company or with Lloyds Underwriting Syndicate in the minimum sum insured of a Combined Single Limit as required by law.
5.2 – Whenever required by the Company, all resident Operators shall provide written evidence of their insurance cover and notify the Company at once in writing of any invalidating conditions imposed on policy renewal.
5.3 – All other Operators using the Aerodrome shall produce such written evidence as required in paragraph 3.5 on demand.
5.4 – No Operator, his servant, agents or sub-contractors shall do anything to jeopardise the current insurance or licences of the Company nor shall injure or harm in any way the business of the Company its associates or its relationship with other parties and shall in all cases comply with all requirements of the Company and any Ministry or Authority, local or otherwise.
5.5 – In respect of any vehicle which the Operator, his servants, agents, or associates may use or operate on that part of the airport which is or has been designated “airside”, the Operator shall at all times ensure that the vehicle is fully and properly insured for third party risks for an appropriate amount having regard to the nature of the risks. Evidence of such insurance shall be produced to the Company or its duly authorised representative on demand. The Company’s decision as to the adequacy of such insurance cover shall be binding on the Operator.
5.6 – The Operator shall at all times fully indemnify and keep indemnified the Company against any breach of this Clause 3.5 but without prejudice to any other rights of the Company under these Terms and Conditions whether the same shall be enforced by the Company or not.
6 PENALTIES FOR VIOLATION OF AIRPORT TERMS AND CONDITIONS
6.1 – The Company reserves the right to apply a penalty for any violation of the Rules, Terms and Conditions and Procedures when it considers such a sanction is warranted. Such a penalty shall normally be in the form of either temporary or permanent suspension from operating from the Aerodrome and, where appropriate, a report of the occurrence will be made to the Authority.
6.2 – Should a violation be of such a nature that a permanent suspension is considered necessary in the interest of safety and the wellbeing of the Company and other operators, the Company will not hesitate to impose a permanent suspension and take whatever legal action is necessary to ensure its compliance.
6.3 – The Company reserves the right to waive, vary or release all or any of the aforementioned, Terms and Conditions and Procedures as in its absolute discretion it thinks fit and without notice.